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A guardian is one who has the care of the person or property of another. Persons who may be eligible for guardianship are developmentally disabled, incompetent, a minor, a spendthrift, or have the infirmities of aging. A guardian is appointed by the court to take care of the person and/or the estate (i.e. property) of a ward.
The guardian of the person makes decisions relating to the physical placement of the ward, the medical treatment and control over the daily life of the ward. Once a year, the guardian of the person is required to file an Annual Report on the Condition of the Ward with the probate office.
The guardian of the estate takes possession of the ward’s property, provides an inventory to the court of that property, and provides yearly annual accounts to the court of how the ward’s assets have been maintained and spent. The guardian of the estate must protect and preserve the property of the ward while taking into account the best interests and needs of the ward.
Sometimes a ward must be protectively placed. A protective placement is a placement of a ward for the primary purpose of providing care and custody.
Guideline for Filing a Guardianship of Incompetency
Guideline for Filing a Guardianship of the Person for a Child
Greater Wisconsin Agency on Aging Resources
Letters of Guardianship
The “Letters of Guardianship” issued to the guardian by the court will state the scope of the guardian’s authority. The guardian’s authority is divided into four categories:
1. What the guardian of the estate may never do.
- Loan any of the ward’s money or property to himself or herself
- Use any of the ward’s money or property for the benefit of the guardian
2. What a guardian of the estate must do.
File an inventory of the ward’s property within 60 days after appointment or by the date specified by the court [GN-3440]. The GN number forms may be obtained from www.wicourts.gov, the probate office, or the public library.
- Account for all funds received and spent by filing an annual account by April 15 for the preceding calendar year [GN-3500]
- File with the register of deeds of any county in which the ward possessed real property a sworn statement that describes the property, the date the ward was determined to be incompetent, and the contact information of the guardian [GN-3450]
- Apply to be appointed representative payee for any governmental benefits if none is already appointed.
- Notify the court of any change of address of the guardian or ward [GN-3520]
- Advocate for the ward’s best financial interest. Exercise the degree of care, diligence and good faith when acting on behalf of a ward that an ordinarily prudent person exercises in his or her own affairs.
- Determine if the ward executed a will and, if so, the will’s location and the appropriate persons to be notified of ward’s death. If death occurs, notify them of death.
3. What the guardian may do without prior approval of the court.
- Support another person whom the ward is legally obligated to support.
- Settle claims and accounts for the ward, and appear for and represent the ward in actions.
- Apply for benefits.
- Pay the ward’s legally enforceable debts, including any taxes owed, from the ward’s assets and income.
4. What the guardian may not do unless they obtain specific prior approval of the court.
- Make gifts of the ward’s property. (**An individual whose income and assets are under conservatorship may make gifts of his or her income and assets, subject to the approval of the conservator. 54.76(3).)
- Be paid for the guardian’s own time or services or be reimbursed for out-of-pocket expenses incurred on behalf of the ward.
- Minor Guardianship – no disbursements are permitted without the approval of the court
Filing Inventory in a Guardianship
An inventory must be filed 60 days following the issuance of Letters of Guardian of the Estate. A filing fee is 0.2 % of the value of the property less liens, encumbrances or charges. if the value of property is less than $50,000, the filing fee is $20. The inventory records assets owned by the ward, and the ward’s secured debts and sources of income on one specific day. The account records income and expenses over a period of time, such as a calendar year. The inventory must be completed before the first account can be completed.
Use form GN-3440.
- File the inventory within 60 days of your appointment as guardian; and
- Pay the filing fee. The fee is paid from the ward’s assets.
- For estates of $50,000 or less, the fee is $20.
- For estates of more than $50,000, the fee is .2% of the net value of the property. Your inventory cannot be accepted unless you also pay the fee at the time the inventory if filed.
When completing the inventory:
List all the ward’s assets. Assets include cash, bank accounts, CDs, mutual funds, stocks, real estate, vehicles, boats, life insurance, interests in a life estate and burial funds.
Include any items of value in which the ward has an ownership interest
Do not include personal items such as clothing and furniture if they have little value. List the fair market value of each asset – determine the value as of the date you were appointed guardian
List all of the ward’s sources of income.
The Court may issue an OTSC why the GOE should not be removed for failure to file a complete and accurate inventory within the sixty (60) days, as required. The hearing on the OTSC will be removed from the court calendar if a complete and accurate inventory is filed, provided it is done before the hearing date.
Filing an incomplete inventory will not remove you from the court calendar.
If the guardian is unable to file the inventory within the 60 days, they can contact the Probate Office to request an Extension of Time to File prior to the date the inventory is due.
Additional Resources: Forms, www.wicourts.gov
Filing an Annual Report
For guardian of the person to report on the condition and location of the ward; make recommendations regarding the ward; report on whether the ward is living in the least restrictive environment consistent with the needs of the ward. This report is due to the register in probate’s office annually by April 15.
Annual Report on Condition of Ward (completed by guardians of the estate and conservators)
Annual Report on the Condition of the Minor Ward (completed by guardian of the person)
Filing an Annual Account
For a guardian of the estate to provide an accounting of the financial activity of the estate by the guardian / conservator. This may be an annual, interim, or final account.
Guardian or Conservator's Annual Account - Due April 15 of every year
Guideline for Filing an Annual Account
Link to video explaining the how to fill out an annual account: Annual Account Video.
Termination of Guardianship Packet
Account of Guardian or Conservator (marked final if guardian of estate)
Order of Discharge of Guardian or Conservator
Order Terminating Guardianship
Petition for Termination of the Guardianship
Receipt From Guardian or Conservator (if guardian of the estate)